Accessible PowerPoint

Checking the Reading Order of a PowerPoint Slide

PowerPoint Presentations are used on a regular basis to present information in a manner that is best understood and interesting for everyone at training, workshops, education, conferences, events to present reports, results or launch of products etc. People with disabilities can get access to the information presented through PowerPoint if the slides are created with accessibility in mind. Making a PowerPoint accessible not only ensures that it is accessible to people with disabilities but it also helps you disseminate information to maximum number of people.

If I can’t see, can I hear it? The need for right Reading Order

One of the step to ensure that your PowerPoint presentation is accessible to people with disabilities, is by setting the right reading order. This ensures that the screen reader will read out the slide in the order that is intended. The screen reader may not identify the layout of the slide in the correct sequence if the reading order is not correct, making it difficult for the user to understand the context of the slide.

How to check and edit the reading order of your slide:

By default, the reading order of a slide is the order in which you add the objects. To check and edit the reading order of your slide:

  • Go to the ‘Home’ tab.
  • In the ‘Drawing’ group, click on ‘Arrange’.
  • Select the ‘Selection Pane’ and set a logical order using the re-order arrow buttons at the top.

screenshot of the selection Pane

Setting the right reading order is one of the essentials that ensures an accessible PowerPoint. Other checklist include using built- in layouts, providing alternative text description to images, running the accessibility checker etc.

Get in touch with 247 Accessible Documents to implement and manage your Accessible PowerPoint to meet the compliance needs.

By Ramya Venkitesh

Head - Accessibility New Initiatives, Actively involved in formulating new ideas to create Innovative Accessible Solutions across all Disabilities.

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