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Microsoft Word Accessibility

Reliable and accurate document accessibility solutions

A large number of documents created today are developed using Microsoft Word. Accessibility options and best practices are available to ensure that documents created with Microsoft Word are accessible to people with disabilities using screen readers and assistive technology. It’s often not knowing about these features. Microsoft Word is probably the go to format for so many people to create documents.

We use Microsoft Word create:

  • Training Manuals
  • Textbooks
  • Marketing Brochures
  • Newsletters
  • Resume
  • Proposals
  • Flyers
  • User Manuals
  • Annual Reports

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How do we make Microsoft Word documents accessible?

They key to providing an accessible Microsoft Word document is to ensure that the content is formatted correctly and to ensure that the accessibility options are implemented. An assistive technology or a screen reader user might be able to read a normal Word Document. But ensuring that we meet the accessibility techniques in Microsoft Word ensures that the document is easily usable and accessible to people with disabilities.

What are the techniques to make a Microsoft document accessible?

A Microsoft Word document needs to be formatted to meet the accessibility standards. In addition, we may have to ensure that certain information is provided in addition to make the document accessible to assistive technology & screen readers. Some of the techniques that would be followed would be to:

  • Set the relevant Headings
  • Mark the language of the document & the content
  • Set the correct reading order
  • Mark the lists
  • Set the column and row headers for tables
  • Set the bookmarks
  • Correct the colour contrast for textual content (optional)

In addition to these techniques, 247 Accessible Document also:

What standards do we comply with for Accessible Microsoft Word documents?

We work with the Web Content Accessibility Guideline (WCAG) 2.0 and implement the Microsoft Word Accessibility best practices to make Microsoft Word documents Accessible.

How do we ensure that the document is Accessible?

At 247 Accessible Documents we take quality seriously. With expertise in WCAG 2.0, we not only test with the Microsoft Word Accessibility Checker but also ensure that a manual quality check is thoroughly implemented on the content. In addition, all our documents are tested by a Screen Reader User to ensure that it is goes beyond compliance and is usable to people with disabilities.


G3ict relies on 247 Accessible Documents as its trusted advisor for its document accessibility needs: we like the professionalism, speed and creativity of its team when complex issues need to be resolved. And, knowing that two-third of 247 Accessible Documents dedicated employees are persons with disabilities gives us an additional motivation to support an organization which walks the talk!

Axel Leblois
President, G3ict